Administrative assistant job at The International Committee of the Red Cross ICRC

JOB ALERT

INTERNATIONAL COMMITTEE OF THE RED CROSS ICRC RECRUITMENT

POSITION: ADMINISTRATIVE ASSISTANT 1

JOB ID: 800009

LOCATION: ABUJA, NIGERIA

EMPLOYMENT TYPE: FULL TIME

CONTRACT: FIXED TERM, MATERNITY COVER

CONTRACT DURATION: 4 MONTHS

REPORTS TO: EXECUTIVE ASSISTANT AND IM OFFICER, ASSISTANT AND IM OFFICER

The International Committee of the Red Cross ICRC is recruiting an Administrative Assistant 1 to provide secretarial and administrative support while also serving as an Information Management IM focal point within the Abuja Delegation.

ABOUT ICRC

Since 1863, the ICRC has worked to preserve human dignity and relieve suffering caused by war and armed violence. The organisation works with Red Cross and Red Crescent partners to provide humanitarian assistance, reconnect families and locate missing people, while engaging authorities and armed forces to promote respect for international humanitarian law.

KEY RESPONSIBILITIES

1. Welcome visitors, provide relevant information and direct them to appropriate staff members.
2. Answer and redirect incoming calls and respond to callers’ questions.
3. Support the implementation of information management projects and programmes.
4. Help users understand and adapt to changes related to information management.
5. Receive, distribute and manage incoming paper correspondence.
6. Prepare outgoing bordereaux and receive and distribute incoming mail.
7. Brief and support colleagues handling bordereaux.
8. Check outgoing correspondence to ensure compliance with ICRC protocol.
9. Organise the dispatch of outgoing letters and maintain incoming and outgoing Chrono files.
10. Ensure outgoing correspondence is acknowledged by recipients through the dispatch office.
11. Support compliance with rules relating to correspondence, document security, archiving and appropriate use of standard computer technology.
12. Manage ICRC visual identity stock and general stationery stocks for the management team.
13. Ensure stationery and visual identity materials comply with applicable ICRC rules.
14. Maintain up-to-date knowledge of standard computer technology and adapt to relevant changes.
15. Support the IM team with daily administrative tasks, including agendas, meetings, VIP visits, contact lists, document compilation and simple correspondence.
16. Prepare meeting rooms, materials, conference calls, presentations and video conferences.
17. Perform general secretarial duties such as photocopying, document destruction and ordering supplies.
18. Maintain and regularly update the management interlocutors list.

QUALIFICATIONS AND REQUIREMENTS

1. Bachelor’s degree in Communications, Business Administration, Computer Science, Social Sciences or a related field.
2. Very good working knowledge of Microsoft Office, including Word, Excel and PowerPoint.
3. Knowledge of HCL Notes and SharePoint.
4. Excellent command of English.
5. Good capacity-building and knowledge-sharing skills.
6. 1 to 2 years of experience in programme and administrative-related tasks.
7. Valid permission to work in Nigeria.

DESIRED PROFILE

1. Strong motivation for humanitarian work.
2. Ability to work effectively under pressure.
3. Strong organisational and administrative skills.
4. Good communication and interpersonal skills.
5. Ability to learn, adapt and support colleagues with new systems and processes.

PEOPLE MANAGEMENT

This position does not have people management responsibilities.

WORKING RELATIONSHIPS

Internally, the position interacts with staff within the delegation and ICRC headquarters.

Externally, the position interacts with commercial service providers.

WHAT ICRC OFFERS

1. A rewarding working environment within a humanitarian and multicultural organisation.
2. Competitive employment benefits.
3. Medical insurance.
4. ICRC pension plan.
5. In-house training and personal development opportunities.
6. A full-time fixed-term contract for maternity cover.
7. Opportunity to join the ICRC talent pool and potentially be considered for future assignments in other locations and contexts.

ICRC VALUES

The ICRC values impact, collaboration, respect and compassion and seeks candidates who demonstrate behaviours aligned with these values.

APPLICATION

Interested and qualified candidates should apply through the official ICRC careers portal:

Apply for Administrative Assistant 1 – ICRC

APPLICATION DEADLINE: NOT SPECIFIED IN THE PROVIDED VACANCY DETAILS

IMPORTANT

Applicants must have valid permission to work in Nigeria. Only candidates who meet the requirements and are shortlisted should expect further contact.