Multiple Jobs at CEDAR FOUNDATION FOR DISABILITY
JOB ALERT
CEDAR FOUNDATION FOR DISABILITY IS RECRUITING
POSITION: PROCUREMENT SPECIALIST
ORGANIZATION: Cedar Foundation for Disability CFfD
LOCATION: Borno State, with travel to other project locations as required
JOB TYPE: Full-Time
REPORTS TO: Deputy Executive Director
APPLICATION DEADLINE: 10 October 2026
ABOUT CEDAR FOUNDATION FOR DISABILITY
Cedar Foundation for Disability CFfD is a non-profit and developmental organization committed to promoting the rights, inclusion, protection and socio-economic empowerment of persons with disabilities, women, children and other vulnerable groups.
The organization implements inclusive humanitarian, resilience and development programmes across conflict-affected and underserved communities in Nigeria.
CFfD promotes inclusive and equitable opportunities for persons with disabilities through advocacy, capacity building and humanitarian assistance. Its work aligns with disability inclusion, human rights and sustainable development principles.
JOB SUMMARY
The Procurement Specialist will be responsible for managing and coordinating CFfD’s procurement activities to ensure the timely, transparent, cost-effective, compliant and accountable acquisition of goods, services and works.
The successful candidate will support procurement planning, supplier sourcing, competitive bidding, bid evaluation, vendor management, contract administration, market assessments, procurement documentation and compliance.
The role will ensure that procurement activities comply with CFfD policies, donor requirements, applicable Nigerian laws and recognized humanitarian procurement standards.
KEY RESPONSIBILITIES
- PROCUREMENT PLANNING
Develop and maintain annual and project-specific procurement plans.
Consolidate procurement requirements from programme and support departments.
Review procurement requests for completeness, accuracy and budget availability.
Coordinate procurement schedules to support timely delivery.
Advise departments on appropriate procurement methods and procedures.
Monitor procurement plans and provide regular updates to management.
- PROCUREMENT PROCESS MANAGEMENT
Coordinate end-to-end procurement processes in line with approved procedures.
Prepare Requests for Quotations, Requests for Proposals, Invitations to Bid and other solicitation documents.
Identify and invite qualified suppliers and service providers.
Receive and securely maintain quotations, bids and proposals.
Coordinate technical and financial evaluations.
Prepare bid analysis and evaluation documentation.
Ensure appropriate approvals are obtained before purchase commitments.
Prepare purchase orders, contracts and other procurement documents.
Follow up on deliveries and procurement completion.
- SUPPLIER AND VENDOR MANAGEMENT
Identify and prequalify reliable suppliers and service providers.
Conduct supplier due diligence and verification.
Maintain updated supplier records.
Monitor supplier performance, quality, pricing and delivery timelines.
Support supplier performance reviews and contract renewal processes.
Investigate and escalate supplier performance concerns.
Promote a competitive and diverse supplier base.
- MARKET RESEARCH AND VALUE FOR MONEY
Conduct regular market assessments and price surveys.
Monitor market prices, product availability and supplier capacity.
Identify reliable and cost-effective sources.
Ensure procurement decisions demonstrate value for money.
Provide market intelligence to support procurement planning and budgeting.
Maintain evidence of market assessments and price comparisons.
- CONTRACT AND PURCHASE ORDER MANAGEMENT
Prepare and maintain procurement contracts and purchase orders.
Monitor contract deliverables, expiry dates and performance requirements.
Track outstanding purchase orders and contracts.
Support contract amendments and renewals.
Ensure appropriate documentation of contract completion and closure.
- PROCUREMENT DOCUMENTATION AND RECORDS
Maintain complete and accurate procurement files.
Maintain procurement trackers and databases.
Ensure files contain relevant approvals, quotations, evaluations, purchase orders, contracts, delivery documents and payment-related records.
Ensure procurement records are readily available for audits and donor reviews.
Maintain confidentiality of sensitive procurement information.
- COMPLIANCE AND INTERNAL CONTROLS
Ensure compliance with CFfD procurement policies and procedures.
Ensure procurement activities meet donor requirements and applicable Nigerian laws.
Apply appropriate procurement thresholds and approval requirements.
Maintain segregation of duties within procurement processes.
Identify and report procurement risks and control weaknesses.
Support internal and external audits.
Ensure procurement decisions are objective and properly documented.
- ETHICS AND INTEGRITY
Promote fairness, transparency, accountability and integrity throughout procurement activities.
Identify and report actual, potential or perceived conflicts of interest.
Help prevent fraud, collusion, bribery, favoritism and other unethical practices.
Maintain confidentiality of bids, quotations, supplier information and evaluation processes.
Ensure relevant conflict-of-interest declarations are completed where required.
- HUMANITARIAN AND PROGRAMME PROCUREMENT
Support timely procurement for emergency and humanitarian activities.
Coordinate procurement of programme supplies, equipment, assistive devices, construction materials, services and other project requirements.
Ensure urgent procurement needs are addressed while maintaining required controls.
Support procurement planning for new projects and programme start-up.
Work closely with Programme, Finance, Operations and Logistics teams to prevent delays.
- ASSET AND INVENTORY COORDINATION
Coordinate procurement-related asset and inventory requirements.
Support verification of goods received against purchase orders and delivery documentation.
Ensure purchased items are properly documented upon receipt.
Support reconciliation between procurement, inventory and asset records.
Support asset disposal processes in line with organizational procedures.
- PROCUREMENT REPORTING
Prepare regular procurement reports for management.
Maintain trackers showing procurement status, suppliers, values and timelines.
Report procurement delays, risks and outstanding actions.
Provide procurement information required for donor and project reporting.
Prepare procurement performance and compliance reports.
- TEAM SUPPORT AND CAPACITY BUILDING
Provide guidance to staff on procurement procedures.
Support Programme and Operations teams in developing accurate procurement specifications.
Provide procurement orientation for new staff where required.
Promote understanding and compliance with procurement policies.
Provide technical advice on procurement processes and supplier engagement.
QUALIFICATIONS
Applicants should have:
- A Bachelor’s Degree in Procurement and Supply Chain Management, Purchasing and Supply, Business Administration, Logistics, Economics, Finance, Public Administration or a related field.
- At least 3 years of progressive experience in procurement, supply chain, purchasing or logistics.
- Demonstrated experience managing competitive procurement processes.
- Experience in supplier sourcing, evaluation and contract management.
- Experience conducting market assessments and price analysis.
- Experience maintaining procurement records and supporting audits.
- Experience with donor-funded procurement requirements is an advantage.
- Previous experience with NGOs, INGOs, humanitarian or development organizations is an advantage.
PROFESSIONAL CERTIFICATIONS
Relevant professional qualifications are desirable, including:
CIPS
CIPSMN
CSCP
Other relevant procurement, logistics or supply chain certifications.
KEY TECHNICAL SKILLS
Procurement and supply chain management
Competitive bidding and quotation processes
Supplier sourcing and management
Contract and purchase order management
Market assessment and price analysis
Procurement planning
Bid evaluation and analysis
Procurement compliance and internal controls
Vendor due diligence
Records and documentation management
Procurement reporting and data analysis
Microsoft Excel, Word and Outlook
Procurement and inventory management systems
CORE COMPETENCIES
Integrity and ethical conduct
Strong attention to detail
Transparency and accountability
Negotiation and communication skills
Analytical and problem-solving skills
Excellent organizational skills
Ability to manage multiple procurement processes
Time management
Teamwork and collaboration
Ability to work under pressure
Professionalism and confidentiality
Commitment to humanitarian principles
SAFEGUARDING RESPONSIBILITIES
The Procurement Specialist will be expected to uphold CFfD’s Safeguarding Policy and ensure that procurement activities support safe and ethical programme implementation.
The role will also promote safeguarding standards in supplier and contractor engagement and report safeguarding concerns through the appropriate organizational channels.
WORKING RELATIONSHIPS
The Procurement Specialist will work closely with:
Head of Operations
Deputy Executive Director
Finance Department
Head of Programs
Programme Managers
MEAL Team
HR Department
Logistics and Operations Team
Project Staff
Suppliers and Service Providers
Contractors and Consultants
Donors and Partner Organizations
KEY PERFORMANCE INDICATORS
Timely completion of procurement processes
Compliance with procurement policies and donor requirements
Competitive and transparent supplier selection
Demonstrated value for money
Complete and accurate procurement documentation
Timely delivery of goods, services and works
Effective supplier performance management
Updated procurement plans and trackers
Timely procurement reporting
Reduction of procurement delays
Successful audit and donor compliance
HOW TO APPLY
Interested and qualified candidates should submit their Cover Letter and CV as one document to:
recruitment@cedarfoundationfordisability.org
EMAIL SUBJECT:
Procurement Specialist
IMPORTANT NOTICE
Persons with disabilities who meet the required qualifications and experience are strongly encouraged to apply.
Cedar Foundation for Disability is an equal opportunity employer.
Only shortlisted candidates will be contacted for interviews.
APPLICATION DEADLINE:
10 October 2026
