Vacancy at Institut Français du Nigeria (IFN)
JOB VACANCY: DEPUTY SECRETARY-GENERAL AT INSTITUT FRANÇAIS DU NIGERIA
Organisation: Institut Français du Nigeria (IFN)
Position: Secrétaire général adjoint(e) / Deputy Secretary-General
Location: Abuja, Federal Capital Territory, Nigeria
Employment Type: Not specified
Application Deadline: Not specified in the information provided
ABOUT THE ORGANISATION
Institut Français du Nigeria (IFN) promotes French language, culture, education, and cultural exchange in Nigeria. The institute works with local and international partners to support cultural activities, educational programmes, and institutional cooperation.
JOB SUMMARY
Institut Français du Nigeria is seeking a reliable, organised, and detail-oriented Deputy Secretary-General to assist the Secretary-General in the administrative, financial, budgetary, human resources, and operational management of the institute.
The successful candidate will work closely with the Secretary-General, the delegated director, and the Director of the Institut Français du Nigeria. The position is based at the institute’s premises in Abuja.
KEY RESPONSIBILITIES
- GENERAL ADMINISTRATION AND OPERATIONS
- Prepare reports, meeting minutes, and other administrative documents.
- Support site logistics, facilities management, and security arrangements.
- Assist the Secretary-General in coordinating with staff members and service providers.
- Develop and maintain a database of potential suppliers.
- Participate in meetings with the regional accounting officer and Nigerian institutions.
- Coordinate the institute’s inventory with the Secretary-General and relevant departments.
- Become familiar with the operations of a French Institute and the basic principles of French public accounting.
- FINANCIAL MANAGEMENT AND BUDGET MONITORING
- Manage the dedicated email inbox for invoices and agreements.
- Verify partner agreements and supplier invoices before payment approval.
- Assist with bank reconciliations.
- Support budget monitoring, including expenditure and revenue tracking.
- Monitor weekly revenue collections from the educational department.
- Learn and support year-end accounting procedures, including accrued expenses, accrued income, reconciliations, depreciation, provisions, and project-related expenditure.
- Become familiar with the institute’s budgetary governance and control platform.
- Monitor insurance policies for the institute’s buildings and vehicles.
- Draft service and maintenance contracts.
- HUMAN RESOURCES ADMINISTRATION
- Handle administrative formalities relating to the recruitment and departure of local staff.
- Prepare employment contracts for local personnel and submit them for signature.
- Maintain staff records and individual personnel files.
- Monitor leave, salaries, allowances, sick leave, and other personnel-related administrative matters.
- Support effective internal communication in coordination with the institute’s management.
- CONFIDENTIALITY AND OPERATIONAL SUPPORT
- Maintain strict confidentiality regarding staff information and the institute’s internal operations.
- Follow the institute’s internal regulations and procedures.
- Provide cover for the Secretary-General during periods of absence when required.
- Demonstrate flexibility during busy periods, including occasional evening or Saturday events.
REQUIRED SKILLS AND COMPETENCIES
Applicants should demonstrate the following:
- Essential experience in accounting.
- Knowledge of French public accounting principles is an advantage.
- Proficiency in office productivity software and administrative tools.
- Strong organisational skills, accuracy, and attention to detail.
- Adaptability, reliability, integrity, discretion, and professional conduct.
- Ability to handle institutional and regulatory requests and follow established procedures.
- Ability to work under pressure and collaborate effectively with a team.
- Strong communication and interpersonal skills.
- Professional presentation and a high level of confidentiality.
LANGUAGE REQUIREMENTS
- Excellent English proficiency.
- French language proficiency or at least a beginning level of French learning is essential.
WORKING CONDITIONS
The role involves periods of varying workload depending on the institute’s activities and events. Occasional evening or Saturday attendance may be required for events such as open days and Francophonie celebrations.
HOW TO APPLY
SEND YOUR CV AND COVER LETTER TO:
contact@institutfr-nigeria.org
Also Interested candidates should consult the official vacancy announcement and detailed job description before submitting an application.
IMPORTANT NOTE
The application deadline, salary, and specific submission instructions were not included in the vacancy details provided here. Please consult the official recruitment page for the latest information and application requirements.
