Batch Recruitment of Short Term Staff – Operations / Research / Projects Assistant at the African Development Bank Group (AfDB)

African Development Bank Group (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth

We are recruiting to fill the position below:

Job Title: Operations / Research and Projects Assistant (Short Term Staff)
Location: Worldwide  
Position Grade: GS6/7/8

The Complex

• The African Development Bank, from time to time, needs extra services provided by persons other than its permanent staff to assist with additional activities not covered in the normal work program; replacement of regular personnel who are absent over long periods; and to occupy vacant positions within the time limits set by the Bank.
• The Bank aims to recruit candidates who possess the relevant academic background/training, experience, and in-depth technical knowledge in the required disciplines.
• This batch recruitment is meant to constitute a pool of recommended candidates, to fill various positions of Operations/ Research and Projects Assistants at GS6/7/8 grade levels, Short – Term Staff (STS) within the Bank, as the need arises.

The Position

• The Short-Term Staff (STS) which falls under General Support Services that provides administrative support for the smooth running of the Team, ensures that the Complex/Department/Division/Country Office Manager is freed from all tasks which could otherwise impede the efficient discharge of higher duties and responsibilities.
• Each Team has its unique functions, but the STS works more or less uniformly irrespective of the Team to assure hitch-free operations within the Team of the respective Complex/Department/Division/Country Office.
• Accordingly, the STS’s job facilitates and contributes to the success of the Complex/Department/Division/Country Office in performing their jobs effectively in furtherance of the Bank’s strategy for the achievement of the High 5’s.

Key Functions
Under the General guidance and overall supervision of the Head of Department/Division or Country Manager, the STS will perform the following duties and responsibilities, depending on the assigned role: 
Operations Assistant:

• Create and maintain Complex/Department/Division/Country Office database, perform any task related to data entry and analysis as required, and ensure information is updated in physical and electronic filing systems (server shared Sankofa).
• Monitor program activities through data management in SAP, SRAS, BPPS, RRS and other systems, and ensure that information on Bank-financed projects is regularly updated.
• Support the Complex/Department/Division/Country Office and administrative staff in the preparation of planning and information documents, drawing on the information kept in the databases.
• Monitor acquisitions and other requests for no objection received for all projects managed by the Complex/Division/Country Office.
• Prepare monthly, quarterly and ad hoc reports on the division’s portfolio management and performance; report on borrower’s fulfilment of the general and specific conditions applicable to loans and grants, for example audits.
• Analyze supervision data, disbursement vouchers, and data concerning the cancellation of active project loans of the division’s portfolio, and in particular performance reports, paying special attention to risky projects.
• Coordinate preparation and monitoring of the administrative budget.
• Participate in identification of resource requirements, preparation, submission, and administration of the budget; recommended, if necessary, reallocation of funds, coordinate data on mobilization of bilateral resources.
• Coordinate preparation of annual activity reports and portfolio analysis reports.
• Track active portfolio issues (Start-up delays, supervision delays, disbursements delay, projects qualifying for cancellation, slow disbursements, etc.…).
• Contribute to the preparation of missions of project Task Managers, participate in missions, if necessary, and provide logistical support for the implementation of the program of conferences and workshops organized by the Bank.
• Contribute to the preparation of notes and activity reports, summaries of meetings and/or information notes on operations, progress made, and lessons learned, based on project reports, workshops and information contained in the Bank’s database.
• Update data management information on SAP for all Bank-financed projects, including contract registration and results, in collaboration with project managers.
• Establish a database to track project disbursements & procurement related requests and documents submitted to the Bank.
• Perform any other operational support task requested by the Complex/Department/Division/Country Office manager.

link to apply: https://afdb.jobs2web.com/job/BATCH-RECRUITMENT-OF-SHORT-TERM-STAFF-OPERATIONS-RESEARCH-PROJECTS-ASSISTANT/1121858201/