Founded in 1915, Helen Keller International is dedicated to saving the sight and lives of the most vulnerable and disadvantaged. We combat the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition.
- Experience 2 – 4 years
- Location Ebonyi
Job Responsibilities:
The Procurement Associate will work under the direct supervision of the FAO with strong dotted line reporting to Senior Procurement and Logistics Officer to carry out the following key responsibilities:
Procurement Compliance: Procure goods and services in strict adherence to Helen Keller\’s procurement policies and procedures, as well as donor compliance standards.
Project Procurement Oversight: Support to oversee and monitor the execution of project procurement plans, employing Strategic Sourcing and Supplier Management strategies. Engage and follow up with relevant staff to ensure seamless project procurement within the state.
Specific Responsibilities: Procurement Management
- Support to develop and oversee timely procurement plans for projects, ensuring its effective execution. This includes managing processes such as receiving requisitions, organizing RFQs, and handling quotations, bids, and proposals while fully adhering to procurement policies and procedures.
- Manage and supervise sourcing processes, including evaluation, contracting, contract management, legal considerations, payment conditions, performance assessment, and risk analysis.
- Secure the requisite approvals in accordance with established procurement policies and procedures.
- Efficiently procure goods and services, consistently striving to surpass compliance standards while seeking optimal value for resources.
- Ensure strict compliance with organizational and donor policies.
- Record minutes and coordinate the agenda and meetings of the Procurement Evaluation Committee.
- Maintain professional contact with vendors to ensure punctual deliveries.
- Liaise with requestors to guarantee proper delivery, including conducting technical pre-delivery inspections as needed.
- Issue purchase orders promptly, liaising with vendors and internal stakeholders to confirm orders.
- Maintain copies of procurement-related documents and ensure proper filing procedures are adhered to.
- 1Generate monthly procurement and contract reports for the project.
- Act as the point of contact for the filing and retrieval of procurement documents.
- Continuously monitor requisitions to ensure adherence to proper procedures and policy enforcement.
- 1Undertake any other duties as assigned.
Success Factor:
The successful Procurement Associate possesses the ability to learn quickly, exercise sound judgment, take initiative, maintain excellent organizational skills, adhere to procedures and deadlines, and pay meticulous attention to detail. She/he upholds high professional work ethics, collaborates effectively with diverse individuals, and ensures compliance with Helen Keller and donor policies. She/he also demonstrates proactivity, creative problem-solving, and a strong commitment to teamwork.
Qualifications Required:
- University Degree in purchasing or a related field.
- 2 years’ experience in procurement.
- Ability to work under pressure.
- Planning and scheduling skills.
- Experience in a USG or donor-funded project or NGO preferred.
- Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients, and consultants.
- Ability to work independently, take initiative, and ability to meet deadlines with attention to detail and quality.
- English fluency including business terminology required.
- Demonstrated intermediate computer skills in Microsoft Office Suite applications.
Method of Application
Interested and qualified candidates should forward their CV to: nigeria.recruitment@hki.org using the position as subject of email.
