The Policy Innovation Centre (PIC) is the first national institutionalised behavioural initiative in Africa supporting government and stakeholders to make behaviourally informed decisions and generate evidence for impact driven interventions in critical thematic areas (Governance, Health, Gender & Social Inclusion, Education, Digital & Financial Inclusion). The PIC is positioned to support the delivery of better policies and innovative solutions for high impact interventions across Africa. The PIC is an initiative of the Nigeria Economic Summit Group (NESG), a leading think tank in Africa redefining evidence based policy advocacy.
We are recruiting to fill the position below:
Job Title: Office and Facility Assistant
Location: Abuja (FCT)
Overview
The Policy Innovation Centre (PIC) is seeking to employ an Office and Facility Assistant oversee reception services, manage office supplies, and maintain a clean, organised work environment.
This role will also support procurement processes, ensuring the timely acquisition and verification of goods and services, while assisting with logistics for staff, meetings, and travel arrangements.
The ideal candidate will have strong organisational skills and administrative experience to help maintain smooth office operations.
Job Responsibilities
Manage the Front Desk and Reception Services
Greet visitors in a courteous manner.
Open, date-stamp, register, and distribute all general correspondence.
Send and receive emails.
Manage all dispatch duties, including signing off on FedEx/Airborne packages.
Handle general clerical duties such as photocopying, mailing, and filing.
Respond to routine correspondence and requests for information.
Supervise contract janitors to ensure the office environment is clean and conducive for operations.
Monitor and maintain office supply inventory.
Operate office equipment and support staff with photocopying and binding of documents as needed.
Support Procurement Activities
Assist in the procurement of goods and services in line with PIC and donor procurement rules and regulations.
Verify the quality of goods and services based on outlined specifications.
Receive goods and services from vendors and other service providers.
Verify and process vendor invoices for payment.
Maintain and update the inventory register.
Support inventory verification processes.
Support Logistics for Staff and Office Operations
Assist in coordinating travel logistics for staff, partners, and guests of PIC.
Provide logistics support for workshops, trainings, and meetings.
Help coordinate travel protocols for special guests of PIC.
Ensure professional use of office equipment.
Maintain a clean, orderly, and hygienic office environment.
Qualifications / Job Requirements
Minimum OND or its equivalent in Administration
Good oral and written English skills
Minimum of 1 year of work experience
Previous administrative experience in an office setting
Strong computer and internet skills, including proficiency in Microsoft Word, Excel, and other commonly used software (e.g., Access Database skills are a plus)
Strong organisational, analytical, and negotiation skills, with attention to detail and record-keeping abilities
Display maturity, discretion, enthusiasm, and a positive attitude
Ability to work independently, establish priorities, and manage workload.
Benefits
Competitive salary and benefits package.
Professional development opportunities.
A supportive and collaborative working environment.
Application Closing Date
21st October, 2024.
How to Apply
Interested and qualified candidates should send their CV on no more than 2 A4 pages (Minimum font size 10) and an accompanying covering letter of no more than 2 pages (Minimum font size 10) answering the following questions; What is your motivation for wanting to join the PIC? and What are the top three key attributes you would bring to the PIC? to: pic@nesgroup.org with the Job Title as the Subject of the mail.
