Overall Responsibility:
This role involves various procurement functions including Strategy & Planning, Advisory and Support, Sourcing, Negotiation and Contracting, Supplier Performance, Knowledge Management, Supervision, and Relationship Management. The Procurement Assistant will execute these duties in accordance with MSI Nigeria Procurement Guidelines, Standard Operating Procedures, and other relevant policies.
Core Responsibilities:
Liaison, Coordination & Technical Support
- Communicate with suppliers, contractors, and MSI Nigeria staff regarding purchase requisitions, specifications, bids, contracts, orders, and related matters.
- Provide technical guidance to Programs and Departments in drafting specifications, establishing price estimates, and other procurement technical aspects.
- Manage user expectations in line with applicable procedures and processes.
Contracting & Contract Management
- Prepare Purchase Orders using the Tally System.
- Draft, edit, review, and interpret contract terms, conditions, and specifications.
- Recommend negotiations and contract awards for supplies.
- Ensure Supplier Performance reports are obtained per procurement transaction from Users/Programs.
- Inspect and compare the quality of merchandise and/or services purchased or to be purchased to ensure they meet MSI Nigeria requirements.
- Ensure procurement transactions due for payment are complete and submitted to Finance for action.
Reporting & Knowledge Management
- Compile monthly procurement reports.
- Maintain a complete audit trail for all procurement process documentation.
- Keep an up-to-date Supplier list with key supplier details; maintain Supplier Admin & Bid Logs.
Required Qualifications & Experience:
- Bachelor’s degree in Supply Chain Management, Procurement & Stores Management, Commerce, or Business Administration.
- Considerable (1-2 years) full-time professional-level experience involving the acquisition of medical supplies, equipment, commodities, or services through a competitive bidding and negotiation process; experience with international procurement transactions.
- Professional qualification in Procurement or at least ¾ professional qualification (e.g., CIPS).
- Evidence of good standing with a recognized clinical-related professional body.
- Outstanding written and verbal communication skills.
- Experience working with a non-governmental organization.
- Articulate and analytical with attention to detail.
- Ability to work with minimum supervision.
Note: There are no relocation allowances available for this position.
Interested candidates should send a comprehensive resume with a brief cover letter as ONE MS Word document or PDF to msngrecruitment@msichoices.org.ng no later than July 19th, 2024. Please specify the position in the subject line. Applications not following these instructions will not be considered.
