Apply to work with Medecins Sans Frontieres (MSF) in Zamfara

Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. MSF-OCA employees are guided by a Code of Conduct which aims to strengthen and support ethical cultures throughout MSF-OCA, based on the core values that guide our medical humanitarian mission.

We are looking to fill a HR Assistant position in our Gummi Emergency Nutrition Response Project, Zamfara State

Job title: Human Resource Assistant 
Duty Station: Gummi, Zamfara State
Job Type: 12 Months Definite Contract  (with possibility of extension)
Publication Date: November 2025
Deadline for Applications:  14 November 2025 (5:00PM)

Main objective and responsibility of the position

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

General Accountabilities

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Cover the Finance Assistant when s/he on annual leave
• Additional HR/ Administrative tasks delegated by the Project HR Manager
• Supports the mission with the implementation of Diversity, Equity and Inclusion (DEI)activities
• Ensures MSF colleagues in Gummi project are sensitized on DEI matters
• In close collaboration with the HR Manager, plans supports all Learning aspects of the employee development cy-cle:, induction processes,  individual and team development  training plans, performance evaluations, rele-vant as-pects of recruitment, as well as communication about and upkeep of Learning tools and opportunities

MSF Section/Context Specific Accountabilities

• Ensure that the daily worker pool is updated and the relevant information are reported accurately. Facilitate their work with each department. Additionally ensure that the documentation for daily worker are accurate, updated and complete.
• Ensure HR briefing and briefing with other department for LRS and IMS. Introduce them to the team and also their accommodation 
• Assist Fin/HR Manager in ensuring recruitment process is carried out in accordance with the Recruitment policy
• Collect information from MoH incentive staff and ensure proper filing and encoding in homere.
• Gather information for the MoH incentive staff from relevant supervisors and prepare incentive payment sheet accurately before sharing with finance department.
• Prepare requests and monitor consumable and non-consumable stock for the MSF guesthouse and office while ensuring the hygiene conditions at both locations.
• L&D follow up (sending applications, facilitating trainings, follow up on reports, booking the venues preparing per diem, security money, etc. filling out L&D activity reports and following up with the L&D manager in the mission in terms of all L&D related activities.
• Keep abreast performance management requirements in the projects, maintain an overview, follow up on staff appraisals and evaluations with supervisors and managers, and record them in Homere in timely manner. 
• Supervise the cleaners and cooks take care of their administrative needs and ensure they carry out their day to-day tasks effectively
• Control the admin office suppliers in terms of stationary and cleaning items in addition to drinking water, tea sugar milk, and coffee etc. Liase with the supply department and make sure the supplies always available. 
• Be flexible and open to work in a dynamic and ever changing work environment
• Be adaptable in terms of taking on new tasks and adjusting to ad-hoc requesting 
• Be professional and welcome to all staff encourage having an open and safe environment in the office
• Cover up the Finance Assistant in case there are any needs as per discretion of the manager
• Perform their duties observing the MSF policies and in compliance with relevant SOPs of the department and immediately reporting to supervisor whenever compliance is or cannot be met.
• Manages Learning & Development activities for the project in support of and in close collaboration with the Mission Learning and Development Manager 
• Ensures the proper documentation, filing and the compilation of records of training courses and learning programs and regularly shares them with the hierarchical and with the functional report (HR Manager, L&D, HR Coordinator).

REQUIREMENTS (QUALIFICATIONS)

To apply for this role, Applicants MUST meet the following criteria:

Education	Desirable finance, business or administration related Degree
Experience	2 years experience minimum as HR Assistant.  Desirable experience in MSF or other NGOs in developing countries.
Languages	Mission language and local language essential. Spoken Hausa is essential
Knowledge	Essential computer literacy (word, excel, internet)
Competencies	People Management; Behavioural Flexibility; Commitment to MSF Principles; Team work and Cooperation

APPLICATION PROCESS

-Please use this link: https://cutt.ly/Xr6seY1f to submit your application form.           

-To complete your application, please email your Cover Letter, latest Curriculum Vitae (CV) and photocopies of only

necessary credentials as one document with telephone contact details (daytime) to gummi-jobs@oca.msf.orgwith the subject of the email – HR ASSISTANT                                                                                                             

-Only applications submitted online will be accepted.

-Lastly, only one online application form should be submitted as multiple submissions will notbe considered.

Notes:  

1. The deadline for the position is 14th  November 2025 (5:00 PM)  
2. Only shortlisted candidates would be contacted. If you don’t hear from us within a month, please assume your      application has not been successful on this occasion.  
3. No Transportation and/or Allowance will be provided during the recruitment process.  
4. Any document sent to MSF-OCA (CV, cover letter, copies of diploma etc.) will not be returned.  
5. No accommodation will be provided upon resuming to the job location if selected.  
6. All applicant data will be processed in line with data protection policy and will only be used for recruitment purposes.  

MSF is an equal opportunities employer and promotes diversity within the organization.

Qualified FEMALE Candidates are encouraged to Apply