Procurement Officer at Norwegian Refugee Council (NRC) BORNO
JOB DESCRIPTION
NRC has been present in Nigeria since 2015 and has been working to help displacement-affected communities meet their basic needs, improve their livelihoods, access essential services, and enhance their resilience to future shocks through our six core competencies: water, sanitation, and hygiene (WASH), Shelter, Education, Information-Counselling and Legal Assistance (ICLA), Livelihoods and Food Security (LFS), Camp Management, and Protection. NRC provides immediate assistance during the onset of emergencies through the rapid response mechanism (RRM). With a workforce of 370 staff and a presence in key locations such as Maiduguri (in Borno State), Yola (in Adamawa State) and Jos (in Plateau State), NRC can respond to the needs of those affected by the conflict across North-East, and North Central Nigeria.
These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Dikwa, Monguno, Biu, Mubi, Pulka and Gwoza.
We are looking for people who are passionate about helping refugees and people forced to flee.
If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Procurement officer to join our team in Maiduguri, Borno State. You will be responsible for the day to day implementation of the procurement functions for the NRC Area North office.
RESPONSIBILITIES
Generic responsibilities
- Responsible for the effective management of the procurement process by ensuring adherence to country and NRC regulations
- Prepare procurement documents in line with NRC procurement procedures
- Participate in procurement planning and follow up with program section to ensure requisitions are received in a timely manner to ensure program continuation
Specific responsibilities
- Ensure that all procurements are done in accordance to NRC logistics policies, procedures and donor guidelines
- Conduct market surveys and assessments and maintain a vendor database system
- Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC interest is protected in relations to pricing, quality and timely delivery.
- Prepare Request for Quotations (RFQs), Invitation to Tender Bids (ITBs) and other procurement related documents
- Prepare documentation for bids committee meetings and ensure bid committee minutes are properly recorded and is signed by bid committee members
- Prepare Local Purchase Orders and draft contract as required and ensure that they are approved by the budget holders
- Ensure that the procurement tracker is updated on regular basis and submitted on time to all departments
- Submit invoices from suppliers and the relevant procurement documents to finance as per procurement checklist
- Train and supervise procurement assistant
- Follow up with supplies and organize for delivery of materials
QUALIFICATIONS
Professional competencies:
- Experience from working as a Logistics Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Good communication in English
- Good negotiation skills
- Compliance with NRC and donor policies, procedures and systems which are related to Logistics
