Job Title: Procurement Officer (ARBE)
Posting Start Date: 6/11/25
Job Description:
AU Values
• Respect for Diversity and Team Work • Think Africa Above all
• Transparency and Accountability • Integrity and Impartiality
• Efficiency and Professionalism • Information and Knowledge Sharing
.
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Organization Information
Reports to: FSRP Project Coordinator
Directorate: Agriculture and Rural Development
Division : Project Implementation Unit (PIU)
Number of Direct Reports: 0
Number of Indirect Reports: 0
Number of Positions: 1
Contract Type: Fixed Term
Job Grade: P2
Location: Addis Ababa, Ethiopia
Purpose of Job
The Food Systems Resilience Program for Eastern and Southern Africa Project (FSRP) funded by the World Bank with the objective to increase the resilience of food systems and preparation for food security in targeted parts of Eastern and Southern Africa.
Main Functions
• Under the overall guidance and supervision of the FRSP Project Coordinator, the FSRP Procurement Officer is responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.
Specific Responsibilities
• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following policies and regulations. Develop a procurement plan for the project based on the annual implementation plan and regularly update it as project activities change.
• Maintain a procurement tracker on the project SharePoint, updating it at least weekly.
• Supervise and verify the procurement of materials according to the needs of the project.
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Process procurements according to respective rules and regulations.
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees.
• Verify deliveries are complete and done in a timely manner.
• Solicit bids and quotes from potential vendors and ensure they are in accordance with project procurement protocols.
• Ensure prompt update of the procurement files into the procurement database.
• Ensure regular procurement mentoring to project staff.
• Participate in annual project reviews and planning workshops and assist the FSRP Project Coordinator in preparing relevant reports;
• In close collaboration with the FSRP Project Coordinator and other staff in the PIU, organize international/inter-governmental meetings and conferences, advocate strategic partnerships, best practices, and increased policy dialogue and develop and negotiate effective working relationships/consensus and agreements with international and national partners
• Perform any other duties as assigned by the supervisor.
Academic Requirements and Relevant Experience
• Bachelor’s degree in procurement or related fields with at least 5 years of relevant experience.
• Or a Master’s degree in procurement or related fields with at least 2 years of relevant experience.
• Experience in working in the context of large and complex development projects.
Required Skills
• Excellent interpersonal skills
• Sound planning and organisational skills
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage
Leadership Competencies
Strategic Insight
Developing Others
Change Management
Managing Risk
Core Competencies
Building Relationship
Fosters Accountability Culture
.Learning Orientation
Communicating with Influence
Functional Competencies
Conceptual Thinking
Job Knowledge Sharing
Drive for Results
Continuous Improvement Orientation
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TENURE OF APPOINTMENT:
The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
REMUNERATION:
The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 66,751.81 inclusive of all allowances for locally recruited staff of the African Union Commission.
Link: https://jobs.au.int/job/Procurement-Officer-%28ARBE%29/2741-en_US
