Procurement Assistant – Katsina – PUI Nigeria
WHO ARE WE ? Emergency First International is an international NGO, non-profit, apolitical and secular. Emergency First International was born from the merger between two French NGO Première Urgence and Aide Médicale Internationale.
Experience2 – 3 years
Location Katsina
General Objective
- Under the direct supervision of the Procurement and Logistics Officer, the Procurement Assistant is responsible to process purchasing file and transactions for equipment, materials, supplies, capital goods, and services.
- S/he is also supporting the Procurement officer in all the reporting regarding procurement tools.
Responsibilities
Procurement:
- In collaboration with Procurement officer, streamline the procurement& delivery process
- Receive procurement requests/purchase orders, clarify request when necessary and complete purchase order
- Negotiating prices with suppliers and subcontractors
- Assist in organizing the procurement process
- Ensure that the project codes and budget lines are accurate
- Seek products that offer good value for money and negotiate the best prices
- Follow-up on order processing to ensure timely deliveries are done
- Assist the Procurement Officer to control the quality/quantity for all supplies ordered and delivered
- Ensure good relationships are established with local suppliers
- Respect PUI procedures in all procurement activities
- Facilitate proper paper trail and filing of all procurement documents
- Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Procurement Officer
- Support the Procurement officer in attending all the procurement committee meetings when s/he is unavailable or when mandated by the management
- Update the weekly procurement tracker follow-up and submit to Procurement officer
- Update the price list on monthly base and submit to Procurement officer
- Ensure the archiving of procurement files and contracts are in compliance with PUI procedures
- Prepare procurement report as requested by the Procurement Officer
Storage and transportation:
- Support the Procurement Officer in the organization of a safe delivery of goods
- Liaise with the logistics assistant to ensure space is ready to welcome goods
- Liaise with the Logistics officer regarding store maintenance and set up
- Support the Procurement Officer for tasks related to the transport of goods, equipment, materials and other supplies to a second location
Internal reporting:
- Serve as the focal point to the logistics department when it comes to issues relating to purchase invoice
- Report any issues or challenging to his/her line manager
- Report on any identified improvement on the procurement tools to his/her line manager
Archiving:
- Assist in archiving all the hard copies linked to procurement at the base level
- Prepare and file necessary documents from other departments regarding the procurement process.
Requirements
- Candidates should possess a First Degree with 2 – 3 years experience.
Salary
N472,044 Monthly.
Method of Application
Interested and qualified? Go to Premiere Urgence Internationale (PUI) on forms.office.com to apply
