Operations Manager At Hope And Rural Aid Foundation (HARAF) ADAMAWA
About the Job
To develop, manage and implement financial, procurement and administrative processes and policies of HARAF to ensure that they are relevant and functioning efficiently and effectively, compliant with HARAF financial system, policies and procedures, donor requirements and national legislation. To monitor and proactively detect risks and opportunities and bring these to the attention of management and to ensure that administrative and financial service support to the program is adequate and timely. To build the functional finance and administration team’s capacity and ensure the team has appropriate skills to perform tasks assigned to required standards and oversee procurement functions to ensure compliance and efficiency.
Job Title: Operations Manager
Location: Yola, Adamawa State
Job Type: One (1) year contract
Application Deadline: September 13, 2025
Organization: Hope and Rural Aid Foundation (HARAF)
Key Responsibilities:
1. Finance:
- Supervise the HARAF program’s banking arrangements to ensure adequate liaising with principal bankers and minimize the program’s exposure to currency gains and losses
- Approve monthly bank and cash reconciliations and take appropriate timely follow-up actions on outstanding issues
- Verify cash flow forecasts requests to be submitted to management and donors.
- Liaise with donors dealing directly with the HARAF to ensure timely receipt of funds
- Lead and guide the timely preparation of the HARAFs financial reviews, budgets and explanations of major under/overspends to be submitted to the management team.
- Collaborate with the program staff and other staff in budget proposal preparation
- Supervise the preparation of monthly, quarterly, annual and other regular reports and provide necessary explanations.
- Train program and finance staff to prepare budgets in donor formats
- Perform quality control on all new budget proposals and provide adequate budget to cover program support costs.
- Circulate and discuss with budget holders, monthly management reports and their implications.
- Monitor actual expense against budget and prompt program staff to draw up timely contingency plans for potential budget over and under spends
- Effectively manage all internal, external and donor compliance obligations
- Guide and participate in strategic planning for Finance and Administration Department and program staff
- Establish and maintain effective financial and accounting policies, procedures and systems for the office in compliance with HARAF, Revenue Authority and donor requirements. These should be documented in the Financial Manual and updated when necessary.
- Produce end of year statutory accounts and manage the external audit process.
- Ensure prompt filing of annual accounts, tax returns and all other statutory reports
- Supervise and ensure all transactions are processed and recorded in Accounting System in line with financial policies, statutory and donor regulations
- Generate, review, and approve all finance and administration departments reports.
- Approve payments to vendors, local authorities, payroll, and other parties and ensure proper coding to reflect correct expenditure is charged to appropriate projects and line items.
- Oversee the close of financial periods in the reporting systems.
- During partner visits, assess the adequacy of services provided by finance and administration to partner offices and follow-up on financial, grant/contract management, internal controls and other program support needs identified.
- Ensure confidentiality and security of financial information is maintained in line with document archiving policy. This will include ensuring that adequate backup arrangements exist for all the organization’s data
- Liaise with internal and external auditors, promptly acting on management reports and recommendations and ensuring annual returns are submitted on time
- Ensure budget holders receive appropriate financial training and information to allow them to effectively manage their budgets, to give financial and administrative training to staff as required, and to provide financial support, advice, and training for the development of effective financial systems among
partner organizations to ensure that grants managed by partners are used effectively and for the purposes given.
2. Procurement and Logistics
- Ensure that appropriate procurement policies and procedures are followed and an asset register for the program is maintained, and all assets are adequately insured against all risks
- Create and implement a procurement strategy, policy and plan aligned to global and country procurement priorities with the aim of delivering value for money to our donors, quality goods and services to our programs and projects
- Oversee the review and implementation of HARAF Procurement policy and associated procurement procedures, ensuring that these comply with good practice and with the requirements of our donors. This will include identifying roles and responsibilities for sourcing categories of goods and services; updating these as necessary; ensuring they reflect best practices for the NGO sector; and ensuring compliance
- Oversee HARAF major procurements, supporting the staff directly involved and participating in tender panels as necessary
- Drive the process of improving, streamlining, and standardizing procurement systems, tools and practices, in close collaboration with colleagues
4. Administration
- Be responsible for asset management in accordance with donor Guidelines. The day-to-day tasks of asset management can be delegated.
- Representing at co-ordination meetings.
- Responsible for monitoring all staff security matters and advising the organization on security issues.
- Be responsible for ensuring that HARAF fulfils its legal requirements for registration, including legal documents for managing the office and statutory audit
- Responsible for the logistical support for the organization at events held by HARAF, usually through delegation to logistics team members.
- Attend management meetings on behalf of the Finance, Procurement/logistics, HR and Administration Team
Qualification/professional competencies:
- Bachelor’s degree in Finance, Accounting, Business Administration, or related field (Master’s degree preferred).
- Professional certification such as ACCA, ICAN, CPA, or CIPS is a strong advantage.
- Minimum of 7+ years progressive experience in operations, finance, and procurement management, 4-5 of which is in senior operation leadership and management role. (NGO/INGO experience highly desirable)
- Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders.
- Proven leadership, strategic thinking, and team management skills.
- Excellent communication, negotiation, and problem-solving skills.
- Fluency in English (both written and spoken) is required; knowledge of relevant local languages is an asset.
Skills Specification:
- Excellent people management skills
- A self-starter with a strong results orientation and with high levels of integrity, credibility, and dependability.
- High level of integrity and commitment to accountability and transparency.
- Strong knowledge of donor compliance
- Ability to work independently and make rational, strategic and routine decisions.
- Good understanding of the Nigerian humanitarian operating environment
- Knowledge of statutory requirements of the country
- Decisive and innovative in cost control avenues
- Proven leadership, strategic thinking, and problem-solving skills.
- High integrity and commitment to accountability and transparency
- Committed to and familiar with safeguarding approaches including anti-sexual harassment, exploitation, and abuse
- Outstanding leadership and team building
How to Apply
Interested and qualified candidates should send their CV and letter of motivation as a single page with complete contact details to recruitment@haraf.org.ngusing the job title as the subject of the email.
Note:
- HARAF is an equal-opportunity employer committed to diversity. We encourage all qualified candidates regardless disabilities, age, sex. Ethnicity, race, religion and marginalized groups are encouraged to apply.
- Only shortlisted candidates will be contacted.
