HR Assistant At Medecins Sans Frontieres (MSF)
Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. MSF-OCA employees are guided by a Code of Conduct which aims to strengthen and support ethical cultures throughout MSF-OCA, based on the core values that guide our medical humanitarian mission.
Main objective and responsibility of the position
Execute administrative, HR and legal related tasks to support the Coordination office following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives
Accountabilities
- Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
- Updating the HR database and personal files to facilitate management of HR processes.
- Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
- Additional HR/ Admin tasks delegated by the Project HR Manager
MSF Section/Context Specific Accountabilities
- Manage administration and travel arrangements for all staff travelling from Sokoto to other projects and From Sokoto to Abuja
- Update MSF plane booking sheets for all passengers travelling from Sokoto to Abuja
Vacancy Announcement: HR Assistant – Sokoto
- Update Movement sheet and share with radio room for all movements between Sokoto and other projects and Abuja
- Arrange accommodation for all staff transiting through Sokoto
- Arrange briefings (security and lodging) for all staff transiting through Sokoto
- Keep track of per-diem and food pot management for all visitors in Sokoto
- Prepare payroll for NERU and responsible for filing all relevant documents
- Update EPREP staff pool and ensure information provided is accurate at all times
- Supervise office cleaner for the base
- Keep track of all bookings of hotel accomodation for visitors in Sokoto (including training bookings)
- Support L&D team for all trainings in Sokoto.
- Support Coordination team with all other relevant adminsitrative processes.
REQUIREMENTS (QUALIFICATIONS / EXPERIENCE / KNOWLEDGE)
To apply for this role applicants MUST meet the following criteria:
APPLICATION PROCESS
-Please use this link: https://cutt.ly/SrVLZVl4 to submit your application form.
-To complete your application, please email your Cover Letter, latest Curriculum Vitae (CV) and photocopies of only necessary credentials as one document with telephone contact details (daytime) to nigeria-jobs@oca.msf.org with the
subject of the email – HR Assist
-Only applications submitted online will be accepted.
