Administration Officer NOA WFP BORNO
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ABOUT THIS JOB AT WFP
This position is based in Maiduguri and reports to the Head of Administration or the Deputy Head of Maiduguri Area Office.
THE ROLE
To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
- Assist with the preparation of Management Services components of WFP’s Country Strategic Planning (CSP) and Resource Planning aligned with country and wider WFP’s strategies and policies to facilitate efficient and effective service delivery.
- Support preparation of functional annual plans and implementation of policies, procedures, processes, standards, and systems to support WFP’s strategic objectives.
- Collate data and prepare basic analysis to support efficient planning and decision-making.
- Assist in the identification of requirements pertaining to resources aiming at efficiency, cost-effectiveness, and timeliness of operations and services.
- Maintain working relationships with WFP’s internal and external stakeholders, other UN agencies and government entities ensuring relevant exchange of data and identifying areas of potential improved alignment of operations and cooperation.
- Provide suggestions for improvements to services and facilities related to Occupational Safety and Health (OSH).
- Support a culture of environmental sustainability by role modelling actions that drive sustainability in all activities.
- Utilise digital tools and applications to their fullest potential collaborating with technical experts to effectively adopt innovative technologies, thereby enhancing operational workflows and customer service.
- Assist with the preparation and implementation of UN Reform related inter-agency initiatives to achieve cost savings and enhance service quality.
- Support field missions by documenting issues/gaps and proposing solutions in the relevant services or products of responsibility.
- Support the organisation and design of learning initiatives to build capacity of WFP staff and partners to improve their understanding of Management Services regulations, policies, procedures, processes, standards, and systems.
- Follow standard emergency preparedness and response practices to support WFP to quickly deploy the needed resources to affected areas.
- Other as required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has some experience and/or training in at least one Management Services line of business (for example management of assets, facilities, fleet, travel, or other).
- Has experience in deriving insights and conclusions from data, trends, and performance metrics.
- Has Experience managing guesthouse and guesthouse booking processing, E-Invoicing through the digital booking hub; expenditure tracking and processing invoice
- Has gained experience in administration.
- Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.
- Has provided coaching or training to new staff members within area of expertise.
QUALIFICATIONS AND EXPERIENCE
Education: Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration and one year of managerial and professional proven experience, or First University degree with 3 years of proven managerial and professional proven experience and/or training/courses.
Language: Fluency (level C) in English language and the duty station’s language, if different.
