This is an external vacancy notice open to external candidates and WTO staff. It is posted on the WTO internal as well as external career site. Eligible WTO staff on short-term, fixed-term or regular contracts and interns must apply through the Workday internal career site.
This is a Fixed-term contract funded through the regular budget. The duration will be two years with the possibility of extension, unless specified in the vacancy notice.
The WTO seeks to attract and retain staff members offering the highest standards of competence, efficiency and integrity and to build an organization that is representative of the Members and People it serves. As an equal opportunity and inclusive employer, the WTO gives full regard to competence and welcome applications from qualified candidates irrespective of age, disability status, gender, nationality, race, religion, sexual orientation, social origin or any other characteristic. Applications from non-represented Members (link) are particularly encouraged for all positions.
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The Secretariat of the WTO is seeking to fill a position of Office Assistant in the Rules Division.
The Rules Division is responsible for all aspects of WTO work, legal and technical, in the areas of trade remedies (anti-dumping, countervailing and safeguard measures), subsidies, trade-related investment measures (TRIMS), civil aircraft, and state trading enterprises. The Rules Division facilitates and actively assists in negotiations, consultations and monitoring tasks, provides legal and other assistance to dispute settlement panels considering disputes, and provides implementation assistance, counselling and expert advice to WTO Members, in each of these areas.
General Functions
Reporting to the Divisional Coordinator and other senior staff, the incumbent will have the following responsibilities:
1. Format, proof-read and check for accuracy numerous, lengthy, sensitive and complex notifications, semi-annual reports of anti dumping and countervailing actions, confidential panel reports and other documents in English mainly, but also in French and Spanish. Coordinate with registry entities for correct filing as well as with documents and translation services, ensuring timely circulation according to strict deadlines and sometimes under pressure.
2. Organize logistics and preparatory work for formal/informal meetings, trainings, workshops, hearings, inter alia, involving meeting room reservations, compilation of relevant meeting documents, drafting convening notices, sending official communications and assisting with the agendas, using internal platforms effectively. Service the meetings in the conference room with participants on site and online via platforms such as Interprefy, Webex, Teams or Zoom.
3. Keep skills up-to-date, remain abreast and participate to the development of new office procedures, internal platforms and softwares.
4. Carry out any other necessary tasks as assigned by the Divisional Coordinator or the Director and provide back-up support in the absence of other office assistants.
REQUIRED QUALIFICATIONS
Education
Completed secondary education or equivalent technical or commercial school is required. Training in office management, processing documents or organization of events would be an advantage.
Knowledge and Skills
Technical Knowledge and Skills:
Excellent knowledge of and skills in Microsoft Office suite (Word, Excel, PowerPoint) and other software such as for co-authoring (Sharepoint or similar);
Excellent command of and proven experience with hosting remote official meetings with virtual meeting platforms (Interprefy, Webex, and Zoom);
Capability to handle a high volume of documents and work with data and databases;
Knowledge of the Rules Division’s operations will be a distinct advantage;
Knowledge of internal applications such as the Document Management System (DMS), Documents on-line (DOL), E-Agenda, E-Delegate, online WTO meeting booking system (Beta) would be an asset.
Link: https://bit.ly/4kdlEhC
